Exhibitor FAQ

Exhibitor Frequently Asked Questions

Below is a summary of key information for exhibitors. For complete information, please download the Event Services Manual, available at this link:

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No food or beverage products may be given away or sold without prior approval of the Waco Convention Center Management.


The Waco Fire Department has supplied the following brochure to detail fire and life safety rules and regulations. All tradeshows and tradeshow exhibits are monitored by the Fire Marshal’s office.

WCC Fire and Life Safety Guidelines (PDF)


No signs or banners may be hung on the walls or ceilings without prior approval of Waco Convention Center Management. No nails, screws, staples, tacks, or pieces of tape may be used to hang signs.


The Waco Convention Center does not accept, store, or ship freight or packages for exhibitors, delegates, or decorators. Freight must be shipped to and handled by the official show service contractor or decorator.


Any vehicle or equipment for exhibit which will meet or exceed 100 pounds per square foot in weight must provide horizontal dimensions (width and length) of the footprint of the complete rig and unit along with a certified weight ticket indicating the total weight or the rig and unit at least two (2) weeks prior to the move-in day of the event. The dimensions (height, length and width) and weight of all equipment to be displayed inside the Waco Convention Center must be submitted to the Waco Convention Center for pre-approval. Equipment that does not meet weight restrictions (pounds per square foot) will not be allowed inside the Convention Center. This information must be received no later than two weeks prior to the event.

Please note: the measurements are overall dimensions from bumper to bumper (length) x side to side (width). The footprint is surface area that is actually on the floor (length – center of front wheel to center of back wheel) x (width from side to side).

Please contact Rhonda Sullivan, Director of Sales, for information about these restrictions.