| Item | Fee | |
| Move In/Decorator/Set Up Day | 1/2 of daily room rental for respective room | |
| Move Out Day | 1/2 of daily room rental for respective room | |
| After Midnight charge (1:00 a.m. maximum) | $200/hour | |
| Early Open – No Show | $200/hour | |
| Early opening before 7:00 a.m. | $200/hour | |
| EQUIPMENT SERVICES | ||
| All tables will be covered with white cloth. | ||
| 5 ft (60″) Round Tables | $8 | |
| 8 ft Rectangle Tables | $8 | |
| Skirted Table | $20 | |
| Chairs | $0.75 | |
| Stages (per section) | $35 | |
| Stage removal for Master Stage in Chisholm Hall | $1,000 | |
| Pipe & Drape – limited supply – one color only, charged per linear foot: | ||
| 3 foot pipe & drape | $5 | |
| 8 foot pipe & drape | $5 | |
| 14 foot pipe & drape | $8 | |
| Reset Fees (After room is set originally, cost per piece) | Standard Rental Cost x 2 | |
| Table Linen Change | $6 | |
| AUDIO VISUAL SERVICES | ||
| A/V equipment is available. Please check with your sales rep. | ||
| High-speed Internet access (hardwired)
(please note: complimentary wireless internet access is available throughout the building.) |
$75 per day | |
| ELECTRICAL SERVICES | ||
| All electrical charges are based on a per-day charge. Tradeshow vendors must use custom form for the event found under Electrical Service Order Forms. Customers needing electrical service greater than 20 amp will need to contact Waco Convention Center for specifications, availability and cost. | ||
| 120 volt single – 20 amp | $30 per day | |
| Extension cords and power strips | $25 each | |
| FREIGHT RECEIVING/STORAGE | ||
| WCC has limited onsite storage. All freight shipments should be sent to contracted decorator service or other freight receiving and storage contractor. Freight received and stored at the WCC will be charged according to listed prices. | ||
| Boxes | $10 per each container | |
| Bulk storage (must be removed at close of event) | $75 per pallet, per event | |
| WATER CONNECTIONS | ||
| Water connections only available in limited locations – please contact Waco Convention Center for availability and specifications. | ||
| Initial connection | $100 | |
| FOOD AND BEVERAGE SERVICES | ||
| Waco Convention Center is the exclusive provider of beer, wine and liquor services. | ||
| Catering fee – this fee is charged to the Outside Caterer; all Outside Caterers must sign an agreement explaining rules and requirements. | 15% | |
| Food, Beverages and Bars | Please speak with your sales representative. | |
Audio/Visual Equipment
| The charges in all sections below are per-day charges. | |
| Equipment | Daily Rental |
| Audio Equipment (per-day) | |
| Microphones (one free per room) | $20.00 |
| Wireless Microphone (handheld or lapel) | $50.00 |
| Mixer – 6 channel | $35.00 |
| A/V Cart | $10.00 |
| Visual Equipment (per-day) | |
| 46″ Flatscreen Televisions | $50 |
| LCD Projectors | $250.00 |
| 6’x8′ Tripod Screen (Front, for use in lower level rooms) | $35.00 |
| 9×12 Screens (Front, for use in lower level rooms) | $100.00 |
| Podiums & Other Equipment (per-day) | |
| Easels | $5.00 |
| Podium (box, tabletop, pedestal) | $10.00 |
| Acrylic Podium | $30.00 |
| Pianos | |
| Baby Grand Piano | $150.00 |
| Upright Piano | $50.00 |
| Piano Tuning | Call |
| Banner Hanging Service – cost per piece | $25 |
| Hardwired Internet Services (per-day) – note that wireless internet is free of charge. | |
| Hardwired Internet Connection | $75.00 |
Notes
- Equipment is limited. Please call in advance to reserve.
- Brazos Ballroom has two 12′ x 21′ drop-down screens and two permanently installed LCD projectors. There is not an additional charge for their use.
- Bosque Theater contains a drop-down screen and a permanently installed LCD projector. There is not an additional charge for their use.
- DeCordova Room and Waco Room have a 60″ wall mounted flatscreen TV with USB port. Your computer can be connected directly to this TV, so no LCD projector is needed. There is not an additional charge for the use of the built-in TVs.
- Using an Apple/Mac computer? Please bring your own adapter. We do not keep these in stock.
ADDITIONAL NOTES:
Additional charges may include security (for dances, concerts, or when alcohol is served), head tables, electrical service for bands, a/v equipment, and freight. All setup capacities are approximate and depend on the specific needs of the client.