Equipment & A/V Rental


Some of these prices are anticipated to rise by about 10% after 9/30/22., subject to Waco City Council approval. Contracts written and executed prior to 9/30/22 will receive these prices.

Item Fee through 9/30/22  
Move In/Decorator/Set Up Day 1/2 of
daily rental
 
Move Out Day 1/2 of
daily rental
 
After Midnight charge (1:00 a.m. maximum) $200/hour  
Early Open – before 7am $100/hour  
Reset Fees (Changes to setups within 7 day deadline, cost per item)  Rental Cost x 2  
 BASIC EQUIPMENT & SERVICES – One time setup charges
Our standard tables are silver linen-less.  
6 ft (72″) Round Linen-less Tables (total inventory limited to 140 tables seating 8-10 per table) $8  
8 ft Rectangle Tables- linen-less $8  
Skirted Table with linen top $20  
Linens (per piece)  $5 each  
Chairs $0.75  
Stages (per section) $35  
Pipe & Drape – 8′ high (limited amount available)

$5 per foot

 
Pipe & Drape – 14′ high (limited amount) 

$8 per foot

 
 ELECTRICAL SERVICES
All electrical charges are based on a per-day charge. Tradeshow vendors must use custom form for the event found under Electrical Service Order Forms. Customers needing electrical service greater than 20 amp will need to contact Waco Convention Center for specifications, availability and cost.
120 volt single – 20 amp $50 per day  
Extension cords and power strips $25 each  
 FOOD AND BEVERAGE SERVICES
Waco Convention Center is the exclusive provider of beer, wine and liquor services. Before 9/30/22  
Catering fee – all caterers must be approved 25%  
Bar service – Please speak with our catering sales representative.  
 MISCELLANEOUS EQUIPMENT AND SERVICES – per day
Equipment/Service Before 9/30/22  
Microphones $20  
Wireless Microphone (handheld or lapel) $50  
Mixer – 6 channel $35  
A/V Cart $10  
White Board – 60″ (2 in stock) $25  
Flip Chart and Easel $15  
Easels $5  
46″ Flatscreen Televisions $50  
LCD Projectors $250  
6’x8′ Tripod Screen (Front, for use in lower level rooms) $35  
9×12 Screens (Front, for use in lower level rooms) $100  
Podium $10  
Acrylic Podium $30  
Banner Hanging Service – cost per banner $25  
Hardwired Internet Connection $75  

Notes

  • Equipment is limited. Please call in advance to reserve.
  • Additional charges may include security (for dances, concerts, or when alcohol is served), head tables, electrical service for bands, a/v equipment, and freight. All setup capacities are approximate and depend on the specific needs of the client.