All Caterers who would like to offer Catering Services to the customers of the Waco Convention Center (WCC) must meet several requirements as shown below, and must sign this Agreement prior to being added to the Approved Caterers List. Only Approved Caterers will be permitted to operate in the Waco Convention Center. Additionally, all caterers must agree to adhere to the guidelines for safety and cleanliness outlined in this Agreement.
Please note that approved caterers must keep an up to date copy of their insurance policy and health permit on file with the convention center as these documents expire annually. A reminder email will be sent to the email address provided on the catering agreement form. If you do not receive the reminder, please contact our business office at 254-750-5810.
Catering Requirements:
- Copy of valid Waco-McLennan County Health Permit, which is required by the Waco-McLennan County Public Health District.
- Copy of valid insurance certificate, showing at least $1,000,000 in liability coverage, and naming the City of Waco as additional insured. (Required by City of Waco)
- Each caterer will pay a 25% fee based on the total amount charged to the customer for food & beverages.
- Each caterer will be required to submit a copy of the final invoice that was presented to the customer, along with the 25% fee, within 10 days after each catered event. Invoice should specify customer name, name of event, event date, specific event location, cost per person, guarantee, actual charges, service charges/fees, and clearly show the invoice total.
- The City of Waco requires that each Caterer receive a copy of these Guidelines and sign the Agreement as acknowledgement of compliance.
- All Caterers must comply with guidance of the State of Texas, including the Texas Department of State Health Services, and Centers for Disease Control and Prevention regarding COVID-19, including face coverings, social distancing, hand washing, etc. Also, Caterers must comply with health and safety requirements of the Waco Convention Center.
The 25% catering fee includes the following:
- Allows the Caterer to be on the Approved Caterers List, which permits them to provide catering services in the Waco Convention Center.
- Covers the cost of the Caterer’s serving and prep tables and prep areas. The Caterer is responsible for covering the serving and prep tables with linens, if desired.
- Covers the rental of a servery area in the Facility.
- Covers the costs of reasonable trash removal and after-event cleaning by Convention Center staff, and cost of dumpster
Catering Agreement Form
Click here to complete the Catering Agreement and submit the required documentation.
If you wish to become an approved caterer, use the link above or please download the form below, fill it out and sign it, and return it, along with the health permit and insurance certificate, to Felicia Taylor, Business Manager, Waco Convention Center, PO Box 2570, Waco, TX 76702, 254-750-5810. Email: feliciat@wacotx.gov.